The Ultimate Wedding Emergency Kit
Over time, the collective brains of our coordinator team have sort of perfected what is actually needed in a wedding emergency kit. In this blog, I’ll tell you exactly what all our coordinators bring to every single wedding and I’ll tell you what it cost to put the kit together.
Most Important Advice First
I’m going to start with the most important advice about this topic. Here it is: No matter what you put in it, it’s got to be organized and fully stocked! When you need something in this kit, you need it fast. No time for searching, and definitely no time for “oh I used to have that, but someone used it.” If you are making a kit for yourself, you absolutely don’t want to deal with this on the wedding day. Make sure it’s organized in a way that anyone who opens it can find what they need. Otherwise, you’ll be answering questions about a wedding emergency kit and that just isn’t important enough for you to care about on the big day.
Choose a Durable Case
I chose this mobile folding cart with wheels from Office Depot for $25. Other options are a suitcase, craft or sewing bag. Wheels are a must. I prefer this cart because of the durability of the hard case. I also like that I can stack items on top of it if I have a full carload of client items for a wedding. It’s also nice that the Ekit items won’t get crushed.
Organize with Storage Containers
I’m sure any craft store sells these types of storage boxes. The bottom box is a scrapbook case from Michael’s for $10, no doubt I got it on sale though. It’s wide open, then I added smaller compartments. The long rectangular divider compartment comes in a pack of 3 for $5. The smaller square divider is $3 for a pack of 3, again from Michael’s. I used the extra ones for my house to organize a drawer. Then I have two deeper storage boxes that came with a tray with compartments. This box is $15 each. I didn’t pay full price for any of those, I waited for a sale at Michaels.
The last box is a first aid kit that I purchased at Sam’s Club, it was $25. I made some modifications to that, which I’ll show you later.
Color Code and Label
Next, I labeled my boxes, A, B, C, D, and color-coded them. I printed the letters on colored paper, cut them out with my circle puncher, laminated them, cut them out and attached them with clear shipping tape. Then I created a master list with corresponding colored dots next to each item to indicate which box the item belonged to. I laminated it and taped it to the case’s top. I also made smaller lists for each container as an added quick reference.
My main goal here is to help the person using the box to find the item as quickly as possible.
Once I had to hot glue a flower that fell off the Mother of the Bride’s gold cuff before she walked up the aisle. And it was 3 minutes until she was supposed to process. I needed a full minute for the glue gun to heat and the Ekit was downstairs. I radioed the other coordinator, she found the glue gun and glue stick, rain it upstairs, I plugged it in, heated it, attached the flower and send her up the aisle with a few seconds to spare. Speed is important for a wedding because things move fast. And the moments are precious, they can’t be missed.
What’s in Case A
Alright, so what’s actually in the kit. The box at the top is the first aid kit, labled Box A. Now most of these items are what came in the box when I purchased this first aid kit. I left those items inside, you can see the list here of the first aid kit here.
I added just a few items including Band-Aid brand adhesive bandages ($3) because really no one has time for the cheap kind. I also added Band-Aid Brand Hydro Seal Adhesive Bandages for Heel Blisters a 6 ct. is $4. If you haven’t used these before, they are a game-changer. Put one on a blister (even of a child) and immediately they have relief and can wear their shoes again. Like a miracle!
I also placed a regular mailing envelope ($.05) underneath the compartments. The most common reason you’ll need an envelope is to seal money to give to someone.
What’s in Case B
The second case is one of the deeper storage boxes with a built-in tray. In this case, you’ll find:
Bottle Opener ($1)
Coffee (Instant) ($6 for a box of 8 packets, Starbucks Brand)
Flip Flops ($3)
Granola Bars ($3) People forget to eat before wedding ceremonies, also kids get hungry so a granola bar or juice can go a long way!
Hem Tape ($3)
Hem tape is magical for a loose hem and it requires no sewing.
Juice ($3 for a 6pack)
Nail Polish Remover ($1)
Fake Wedding Rings ($15) Any experienced officiant will tell you that losing rings is a thing. One of our coordinators recently used our spare “Fake Wedding Ring”. It wasn’t ideal, but it did the job. Later that day the ring was found, but she decided to keep our cubic zirconia one as a memento!
Sewing Kit ($2)
Socks (Black Dress) ($2) Sometimes groomsmen wear white athletic socks and that doesn’t look great if they are kneeling at an altar for the entire ceremony, hence the black socks.
Wipes (Wet Ones) ($1.50)
Zip Ties ($2)
What’s in Case C
In case C is another deep box with the compartment tray, here are the contents.
Bayer Aspirin ($2.50)
Dryer Sheets ($4) The dryer sheets are for static cling.
The garter is a cheap one but is great in a pinch.
Insect Repellent Wipes ($5 for 12)
Kleenex ($1 for a travel pack of three)
Travel Lint Roller ($1)
Nail File ($1)
Shaving Razor ($3)
Visine ($3.50) You’ll notice that we’ve got medicine in this case that is also in the first aid kit. The difference is that these are name brands. Some people prefer to use name brand, others are allergic or non-responsive to off-brands.
What’s in Case D
• Bobby Pins (get a variety of colors $3)
Nail Clippers ($2)
Comb ($1) Not a brush, because you need to throw this away if used, and a comb is cheaper!
Earring Backs ($1)
Exacto Knife ($2.50)
EyeGlass Repair Kit ($3)
Fan ($5) I don’t know if every wedding needs a personal fan, but in Louisiana, I need one. Sometimes is dreadfully hot, even in the months that are supposed to be cooler!
Fashion Tape ($6)
Floral Tape ($1) Floral tape comes in handy if you have a broken boutonniere or if you have to make one on the fly.
Glue Gun ($5)
Glue Sticks ($1)
Gold Bond Travel Size ($1)
Hair Pins ($1)
Hair Spray Travel Size ($1)
Hair Ties ($2)
Lotion Travel Size ($1)
Makeup Remover ($3)
Nail Polish Clear ($2)
Oil Absorbers ($4)
Polish Remover ($1)
Powder (Makeup) ($5)
Scissors ($3) I’ve never worked at a single wedding where someone didn’t ask me for scissors.
Scotch Tape ($1)
Straight Pins ($2)
I’ve also slipped a cake knife and server into the kit ($10). And before each wedding, I add 3-4 bottled waters ($1). I don’t offer those to people when I have access to water otherwise. If the bar is open, just get it there. These are for emergencies or urgencies.
Inventory and Restock
Many of these items expire after 6 months to a year. Obviously, the food, gum, and juice all expire. Also, the medicine, hem tape, Band-Aids, and creams expire. So, if you are creating a kit that will be used repeatedly, make sure to inventory and replace expired items. Our team does a quality control check after each season to make sure our kits are fresh!
Another process our team sticks with is that the Lead Coordinator inventories and replaces any used items after each wedding. Some items are thrown away others are replenished. The inventory guarantees that the next client has access to a completely stocked kit.
Communicate What You’ve Got
If you are a coordinator, send a list of what’s inside to your client. If you are using this for your own wedding, let your wedding party and moms know you have this. It will save y’all from purchasing duplicates.
Not for the Getting Ready Location
Find a way to have the emergency kit at the ceremony and the reception. Don’t worry about it being at the getting ready location. You don’t want this to be a supply box. If the wedding party uses all the items while getting ready, you won’t have what you need for an emergency. This should be separate from the supplies that you pack to get ready.
The Grand Total
Alright, so what’s the grand total? Before taxes, this kit is priced at $300.55, where I live that’s about $326.85. Add to that whatever value you put on the time it took to shop for it.
It’s like the old rule about umbrellas, if you bring one, it won’t rain. If you bring a wedding emergency kit, you’ll hardly need it! Yet, I’ve never worked a single wedding where I didn’t utilize this kit. I love being prepared; it gives me peace of mind. Plus, this kit can be used for all sorts of scenarios. If I still worked in an office, I would have one there year-round. I’ve had to threaten my family to not touch the one I keep at our house for weddings! It just has everything you need.
Thank you for your interest in how I created the Uncommon Camellia Wedding Emergency Kit. I hope this will help you avoid every wedding urgency or emergency that the day throws you!